Epson WorkForce WF-2540WF Le manuel du propriétaire

EN/FR/DE/NL/IT/ES/PT

4123175 Rev.C

cover-F BK

Printed in XXXXXX

EN

FR

DE

NL

IT

ES

PT

Basic Guide

Guide de base

Grundlagenhandbuch

Basishandleiding

Guida di base

Guía básica

Guia básico

EN/FR/DE/NL/IT/ES/PT

4123175 Rev.C

cover-B BK

Copyright Notice

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any

form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without

the prior written permission of Seiko Epson Corporation. e information contained herein is

designed only for use with this product. Epson is not responsible for any use of this information

as applied to other printers.

Neither Seiko Epson Corporation nor its aliates shall be liable to the purchaser of this product

or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties

as a result of accident, misuse, or abuse of this product or unauthorized modications, repairs, or

alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson

Corporation's operating and maintenance instructions.

Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of

any options or any consumable products other than those designated as Original Epson Products

or Epson Approved Products by Seiko Epson Corporation.

Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic

interference that occurs from the use of any interface cables other than those designated as Epson

Approved Products by Seiko Epson Corporation.

EPSON® is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR

VISION is a trademark of Seiko Epson Corporation.

General Notice: Other product names used herein are for identication purposes only and may

be trademarks of their respective owners. Epson disclaims any and all rights in those marks.

Ink Cartridge Codes/Codes des cartouches d’encre/

Tintenpatronencodes/Cartridgecodes/

Codici cartucce inchiostro/Códigos de los cartuchos de tinta/

Códigos dos tinteiros

Yellow

Jaune

Gelb

Geel

Giallo

Amarillo

Amarelo

Magenta

Cyan

Cyaan

Ciano

Cian

Ciano

Black

Noir

Schwarz

Zwart

Nero

Negro

Preto

16 16 16 16

16XL 16XL 16XL 16XL

Pen and

Crossword

Stylo et mots

croisés

Stift

Pen en

Kruiswoordraadsel

Penna e

cruciverba

Bolígrafo y

crucigrama

Caneta e palavras

cruzadas

BK C M Y

http://www.epson.eu/pageyield

For information on Epson’s ink cartridge yields, please visit the website above.

Pour des informations sur les rendements des cartouches d’encre Epson, consultez le site Web ci-dessus.

Für Informationen zur Lebensdauer der Tintenpatronen von Epson besuchen Sie bitte die obige Webseite.

Meer informatie over de capaciteit van de cartridge van Epson, bezoekt u bovenstaande website.

Per informazioni sui rendimenti delle cartucce di inchiostro Epson, visitare il sito web sopra riportato.

Para obtener información sobre las cifras de los cartuchos de tinta de Epson, visite el sitio web anterior.

Para informações sobre o fornecimento de tinteiros Epson, queira visitar o sítio web acima indicado.

Contents

Introduction. . . .. . . . . . . . . . . . . . .. . . . . . 2

Where to Find Information. . . . . . . . . . . . . . . . . . . 2

Caution, Important and Note. . . . . . . . . . . . . . . . . 2

Using Epson Connect Service. . . . . . . . . . . . . . . . . 2

Safety Instructions. . . . .. . . . . . . . . . . . . . 2

Control Panel Overview. . . . . . . . . . . . . 3

Buttons and LCD. . . . . . . . . . . . . . . . . . . . . . . . . . 4

Lights. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Paper and Media Handling. . . . . . . . . . 5

Selecting Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . 7

Automatic Document Feeder (ADF). . . . . . . . . . 7

Scanner glass. . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Copying. . .. . . . . . . . . . . . .. . .. . .. . .. . .. . 8

Scanning. . .. . .. . .. . .. . .. . . . . . . . . . . . .. 8

Faxing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Introducing FAX Utility. . . . . . . . . . . . . . . . . . . . . 9

Connecting to a Phone Line. . . . . . . . . . . . . . . . . . 9

About a phone cable. . . . . . . . . . . . . . . . . . . . . . 9

Using the phone line for fax only. . . . . . . . . . . . . 9

Sharing line with phone device. . . . . . . . . . . . . 10

Checking the fax connection. . . . . . . . . . . . . . . 10

Setting Up Fax Features. . . . . . . . . . . . . . . . . . . . . 10

Setting up speed dial entries. . . . . . . . . . . . . . . . 10

Setting up group dial entries. . . . . . . . . . . . . . . 11

Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Printing Reports. . . . . . . . . . . . . . . . . . . . . . . . . . 12

Replacing Ink Cartridges. . . . . . . . . . . 13

Safety instructions. . . . . . . . . . . . . . . . . . . . . . . . . 13

Precautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Replacing an Ink Cartridge. . . . . . . . . . . . . . . . . . 14

Basic Troubleshooting. . . . . . . . . . . . . 16

Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Removing jammed paper from inside the

product. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Removing jammed paper from the Automatic

Document Feeder (ADF). . . . . . . . . . . . . . . . . . 18

Print Quality Help. . . . . . . . . . . . . . . . . . . . . . . . . 19

Faxing Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Where To Get Help. . . . .. . .. . .. . .. . .. 20

Technical Support Web Site. . . . . . . . . . . . . . . . . . 20

English

Basic Guide

Contents

1

Introduction

Where to Find

Information

The latest version of the following manuals are available

on the Epson support website.

http://www.epson.eu/Support (Europe)

http://support.epson.net/ (other than Europe)

❏ Start Here (paper):

Provides you with information on setting up the

product and installing the software.

❏ Basic Guide (paper):

Provides you with basic information when you are

using the product without a computer. This manual

may not be included depending on the model and

region.

❏ User’s Guide (PDF):

Provides you with detailed operating, safety, and

troubleshooting instructions. See this guide when

using this product with a computer.

To view the PDF manual, you need Adobe Acrobat

Reader 5.0 or later, or Adobe Reader.

❏ Network Guide (HTML):

Provides network administrators with information

on both the printer driver and network settings.

Caution, Important and

Note

Caution, Important, and Note in this manual are

indicated as below and have the following meaning.

!

Caution

must be followed carefully to avoid bodily injury.

c

Important

must be observed to avoid damage to your

equipment.

Note

contain useful tips and restrictions on product operation.

Using Epson Connect

Service

Using Epson Connect and other companies’ services,

you can easily print directly from your smartphone,

tablet PC or laptop, anytime and practically anywhere

even across the globe! The services available vary by

product. For more information about the printing and

other services, visit the following URL:

https://www.epsonconnect.com/ (Epson Connect

portal site)

http://www.epsonconnect.eu (Europe only)

You can view the Epson Connect guide by

double-clicking the

shortcut icon on the desktop.

Safety Instructions

Read and follow these instructions to ensure safe use of

this product. Make sure you keep this guide for future

reference. Also, be sure to follow all warnings and

instructions marked on the product.

❏ Use only the power cord supplied with the product

and do not use the cord with any other equipment.

Use of other cords with this product or the use of the

supplied power cord with other equipment may

result in fire or electric shock.

Basic Guide

Introduction

2

❏ Be sure your AC power cord meets the relevant local

safety standard.

❏ Never disassemble, modify, or attempt to repair the

power cord, plug, printer unit, scanner unit, or

options by yourself, except as specifically explained

in the product’s guides.

❏ Unplug the product and refer servicing to qualified

service personnel under the following conditions:

The power cord or plug is damaged; liquid has

entered the product; the product has been dropped

or the casing damaged; the product does not

operate normally or exhibits a distinct change in

performance. Do not adjust controls that are not

covered by the operating instructions.

❏ Place the product near a wall outlet where the plug

can be easily unplugged.

❏ Do not place or store the product outdoors, near

excessive dirt or dust, water, heat sources, or in

locations subject to shocks, vibrations, high

temperature or humidity.

❏ Take care not to spill liquid on the product and not

to handle the product with wet hands.

❏ Keep this product at least 22 cm away from cardiac

pacemakers. Radio waves from this product may

adversely affect the operation of cardiac

pacemakers.

❏ If the LCD screen is damaged, contact your dealer.

If the liquid crystal solution gets on your hands,

wash them thoroughly with soap and water. If the

liquid crystal solution gets into your eyes, flush

them immediately with water. If discomfort or

vision problems remain after a thorough flushing,

see a doctor immediately.

❏ Avoid using a telephone during an electrical storm.

There may be a remote risk of electric shock from

lightning.

❏ Do not use a telephone to report a gas leak in the

vicinity of the leak.

Note:

The following provides safety instructions for ink

cartridges.

& “Replacing Ink Cartridges” on page 13

Control Panel Overview

Note:

Although the control panel design and menu and option names and other items in the LCD display may slightly differ from

the actual product, the method of operation is the same.

English

Basic Guide

Control Panel Overview

3

Buttons and LCD

Buttons Function

a

Turns the product on and off

b

Enters copy mode.

c Enters fax mode.

d

Enters scan mode.

e - LCD screen (color 2.5-inch display)

f - LCD screen (monochrome 2-line display)

g

l, u, r, d, OK Press l, u, r, d to select menus. Press OK to confirm the setting you have selected and go to

next screen. When typing a fax number, l acts as a backspace key, and r inserts a space.

h 0-9,*,# Specifies the date/time or the number of copies, as well as fax numbers. Enters alphanumeric

characters and switches between uppercase, lowercase, and numbers each time it is pressed.

Press 1 symb to enter symbols such as the sharp sign (#), plus (+), and apostrophe (’).

i

Displays speed dial/group dial lists. Press again to switch lists.

j

Displays the last number dialed. When entering numbers in fax mode, this inserts a pause

symbol (-) that acts as a brief pause during dialing.

k

Stops the ongoing operation or initialize the current settings.

If this button is pressed to cancel copying, scanning, or faxing while the ADF is in use, all

originals in the ADF will be fed out.

l

Displays detailed settings for each mode.

m

Cancels/returns to the previous menu.

n

Provided with Wi-Fi-capable models only. Displays the Wi-Fi Setup menus that allow you to

set up the product wirelessly. For instructions on using the menus, see the Network Guide.

o

Start copying/scanning/faxing in black and white.

p

Start copying/scanning/faxing in color.

Basic Guide

Control Panel Overview

4

Buttons Function

-

Displayed on the color 2.5-inch display. Indicates the status as follows.

Green: Epson Connect services are online.

Red: Epson Connect services are suspended.

Gray: Epson Connect services are unavailable.

& “Using Epson Connect Service” on page 2

Lights

Lights Function

On when the product is on.

Flashes when the product is receiving data, printing/copying/scanning/faxing, replacing an

ink cartridge, charging ink, or cleaning the print head.

Stays on while the product is connected to a Wi-Fi network. Flashes while the Wi-Fi network

settings are being made.

*

ADF

On when originals are detected in the ADF.

*

* The availability of this part varies by product.

Paper and Media

Handling

Selecting Paper

The product automatically adjusts itself for the type of

paper you select in your print settings. That is why the

paper type setting is so important. It tells your product

what kind of paper you are using and adjusts the ink

coverage accordingly. The table below lists the settings

you should choose for your paper.

For this paper LCD paper type

Plain paper Plain Paper

Epson Bright White Ink Jet Paper

For this paper LCD paper type

Epson Ultra Glossy Photo Paper Photo Paper

Epson Premium Glossy Photo Paper

Epson Premium Semigloss Photo

Paper

Epson Glossy Photo Paper

Epson Photo Paper

Loading Paper

Follow these steps to load paper:

English

Basic Guide

Paper and Media Handling

5

A

Flip the feeder guard forward.

B

Slide out the paper support and the output tray

and then raise the stopper.

Note:

Leave enough space in front of the product for the paper

to be fully ejected.

C

Slide the edge guide to the left.

D

Load paper with the printable side up, against the

right side of the rear paper feed.

Note:

❏ Fan and align the edges of the paper before loading.

❏ The printable side is often whiter or brighter than the

other side.

❏ Always load paper into the rear paper feed short edge

first, even when you are printing landscape

-oriented pictures.

❏ You can use the following sizes of paper with binding

holes: A4, A5, A6, Legal, Letter. Load only 1 sheet of

paper at a time.

E

Slide the edge guide against the left edge of the

paper, but not too tightly.

Note:

For plain paper, do not load paper above the H arrow

mark inside the edge guide.

For Epson special media, make sure the number of sheets

is less than the limit specified for the media.

F

Flip the feeder guard back.

Note:

For instructions on loading media other than plain

paper, see the PDF User’s Guide.

Basic Guide

Paper and Media Handling

6

Placing Originals

Automatic Document Feeder

(ADF)

The availability of this part varies by product.

You can load your original documents in the Automatic

Document Feeder (ADF) to copy, scan, or fax multiple

pages quickly. You can use the following originals in the

ADF.

Size A4/Letter/Legal

Type Plain paper

Weight

64 g/m

2

to 95 g/m

2

Capacity 30 sheets or 3 mm or less (A4, Letter)/10

sheets (Legal)

c

Important:

To prevent paper jams, avoid the following

documents. For these types, use the scanner glass.

❏ Documents held together with paper clips,

staples, etc.

❏ Documents that have tape or paper stuck to

them.

❏ Photos, OHPs, or thermal transfer paper.

❏ Paper that is torn, wrinkled, or has holes.

A

Make sure that there are no originals on the

scanner glass. The ADF may not detect

documents in the feeder if there are originals on

the scanner glass.

B

Tap the originals on a flat surface to even the

edges.

C

Slide the edge guide on the Automatic Document

Feeder.

D

Insert the originals face-up and short edge first

into the Automatic Document Feeder.

E

Slide the edge guide until it is flush with the

originals.

English

Basic Guide

Paper and Media Handling

7

F

Check that the ADF light in the control panel is

on.

Note:

❏ The ADF light may stay off if there is any other

original on the scanner glass. If you press x in this

case, the original on the scanner glass will be copied,

scanned, or faxed instead of the originals in the ADF.

❏ The ADF light will not turn on when the product is in

sleep mode. Press any button other than P to recover

from sleep mode. It may take some time for the light

to turn on after recovery from sleep mode.

❏ Be careful not to let any foreign object get inside the

hole on the left front corner of the scanner glass.

Doing so may prevent the ADF from operating.

❏ When you use the copy function with the Automatic

Document Feeder (ADF), the print settings are fixed

at Reduce/Enlarge - Actual Size, Paper Type - Plain

Paper, and Paper Size - A4/Legal. The print is

cropped if you copy an original larger than A4/Legal.

Scanner glass

A

Open the document cover and place your

original face-down on the scanner glass.

B

Slide the original to the corner.

C

Close the cover gently.

Copying

Follow the steps below to copy documents.

A

Load paper.

& “Loading Paper” on page 5

B

Place your original(s) in the Automatic

Document Feeder or on the scanner glass.

& “Placing Originals” on page 7

C

Press r to enter the copy mode.

D

Press u or d to set the number of copies.

The density for models with a color 2.5-inch

display can be changed if desired.

E

Display the copy setting menus.

Color 2.5-inch display models:

Press x and select Paper and Copy Settings.

Monochrome 2-line display models:

Press x.

F

Select the appropriate copy settings such as

layout, paper size, paper type, and paper quality.

Use u or d to select a setting item and then press

OK. When finished, press x again to return to

the copy mode top screen.

G

Press one of the x buttons to start copying.

Scanning

You can scan documents and send the scanned image

from the product to a connected computer. Make sure

you have installed software for the product on your

computer and connected to the computer.

A

Place your original(s) in the Automatic

Document Feeder or on the scanner glass.

& “Placing Originals” on page 7

B

Press to enter the scan mode.

Basic Guide

Copying

8

C

Select a scan menu item. Use u or d to select a

menu, and press OK.

D

Select your computer.

Note:

❏ If the product is connected to a network, you can

select the computer to which you want to save the

scanned image.

❏ You can change the computer name displayed on the

control panel using Epson Event Manager.

Color 2.5-inch display models:

To store the scanned image on a USB flash drive

connected to the product, select Scan to USB Device. For

information on Scan to Cloud, see the Epson Connect

guide, which can be accessed using the

shortcut icon

on the desktop.

E

Start scanning.

Color 2.5-inch display models:

Press x.

Monochrome 2-line display models:

Press OK.

Note:

For more information on other scan functions and the

scan mode menu list, see the PDF User’s Guide.

Your scanned image is saved.

Faxing

Introducing FAX Utility

FAX Utility is a software capable of transmitting data

such as documents, drawings, and tables created using a

word processing or spreadsheet application directly by

fax, without printing. Use the following procedure to

run the utility.

Windows

Click the start button (Windows 7 and Vista) or click

Start (Windows XP), point to All Programs, select

Epson Software, and then click FAX Utility.

Mac OS X

Click System Preference, click Print & Fax or Print &

Scan, and then select FAX (your product) from Printer.

Then click as follows;

Mac OS X 10.6.x, 10.7.x: Option & Supplies - Utility -

Open Printer Utility

Mac OS X 10.5.x: Open Print Queue - Utility

Note:

For more details, see the online help for FAX Utility.

Connecting to a Phone

Line

About a phone cable

Use a phone cable with the following interface

specification.

❏ RJ-11 Phone Line

❏ RJ-11 Telephone set connection

Depending on the area, a phone cable may be included

with the product. If so, use that cable.

Using the phone line for fax only

A

Connect a phone cable leading from a telephone

wall jack to the LINE port.

B

Make sure Auto Answer is set to On.

& “Receiving Faxes” on page 12

English

Basic Guide

Faxing

9

c

Important:

If you do not connect an external telephone to the

product, make sure you turn on auto answer.

Otherwise, you cannot receive faxes.

Sharing line with phone device

A

Connect a phone cable leading from a telephone

wall jack to the LINE port.

B

Remove the cap.

C

Connect a phone or answering machine to the

EXT. port.

Note:

See the PDF User’s Guide for other connection methods.

Checking the fax connection

You can check whether the product is ready to send or

receive faxes.

A

Load plain paper.

& “Loading Paper” on page 5

B

Press K to enter the fax mode.

C

Press x to display the menus.

D

Select Fax Settings > Check Fax Connection.

Use u or d to select a menu, and press OK.

E

Press one of the x buttons to print the report.

Note:

If an errors are reported, try the solutions in the report.

Setting Up Fax Features

Setting up speed dial entries

You can create a speed dial list allowing you to select fax

recipient numbers quickly when faxing. Up to 60

combined speed dial and group dial entries can be

registered.

A

Press K to enter the fax mode.

B

Press x to display the menus.

C

Select the menu shown below. Use u or d to

select a menu, and press OK.

Color 2.5-inch display models:

Select Speed Dial Setup.

Monochrome 2-line display models:

Select Fax Settings > Speed Dial Setup.

Basic Guide

Faxing

10

D

Select Create. You see the available speed dial

entry numbers.

E

Select the speed dial entry number that you want

to register. Use u or d to select a number, and

press OK. You can register up to 60 entries.

F

Use the numeric keypad to enter a phone

number, and press OK. You can enter up to 64

digits.

Note:

❏ Press r to enter a space. Press l to delete numbers.

Press

to enter a hyphen (-).

❏ A hyphen (“-”) causes a slight pause when dialing.

Only include it in phone numbers when a pause is

necessary. Spaces entered between numbers are

ignored when dialing.

G

Enter a name to identify the speed dial entry. You

can enter up to 30 characters.

Color 2.5-inch display models:

Select Done and press OK to register the name.

Monochrome 2-line display models:

Press OK to register the name.

Setting up group dial entries

You can add speed dial entries to a group, allowing you

to send a fax to multiple recipients at the same time. Up

to 60 combined speed dial and group dial entries can be

entered.

A

Press K to enter the fax mode.

B

Press x to display the menus.

C

Select the menu shown below. Use u or d to

select a menu, and press OK.

Color 2.5-inch display models:

Select Group Dial Setup.

Monochrome 2-line display models:

Select Fax Settings > Group Dial Setup.

D

Select Create. You see the available group dial

entry numbers.

E

Select the group dial entry number that you want

to register. Use u or d to select a number, and

press OK.

F

Enter a name to identify the group dial entry. You

can enter up to 30 characters.

Color 2.5-inch display models:

Select Done and press OK to register the name.

Monochrome 2-line display models:

Press OK to register the name.

G

Select a speed dial entry that you want to register

in the group dial list. Use u or d to select the

entry and do the following to add it to the group.

Color 2.5-inch display models:

Press r. When you want to cancel the selection,

press r again.

Monochrome 2-line display models:

Press

. When you want to cancel the selection,

press

again.

H

Repeat step 7 to add other speed dial entries to the

group dial list. You can register up to 30 speed

dial entries in a group dial.

I

Press OK to finish creating a group dial list.

Sending Faxes

A

Place your original(s) in the Automatic

Document Feeder or on the scanner glass.

& “Placing Originals” on page 7

B

Press K to enter the fax mode.

C

Use the keys on the numeric keypad to enter the

fax number. You can enter up to 64 digits.

Monochrome 2-line display models:

If you want to send the fax to more than one

recipient, press OK after entering a one fax

number, and select Yes to add another fax

number.

English

Basic Guide

Faxing

11

Note:

❏ To display the last fax number you used, press

.

❏ You can change fax quality and contrast settings.

When finished, press x again to return to the fax

mode top screen.

Color 2.5-inch display models:

Press x and select Send Settings - Quality or

Contrast.

Monochrome 2-line display models:

Press x and select Quality or Contrast.

❏ Make sure you have entered the header information.

Some fax machines automatically reject incoming

faxes that do not include header information.

D

Press one of the x buttons to start sending.

Note:

If the fax number is busy or there is some problem, this

product redials after one minute. Press

to redial

immediately.

Receiving Faxes

Follow the instructions to make settings to receive faxes

automatically. For instructions on receiving faxes

manually, see the PDF User’s Guide.

A

Load plain paper in the rear paper feed.

& “Loading Paper” on page 5

B

Press K to enter the fax mode.

C

Press x to display the menus.

D

Make sure Auto Answer is set to On.

Color 2.5-inch display models:

Fax Settings > Receive Settings > Auto

Answer > On

Monochrome 2-line display models:

Fax Settings > Send/Receive Setup > Auto

Answer > On

Note:

❏ When an answering machine is connected directly

to this product, make sure you set Rings to Answer

correctly using the following procedure.

❏ Depending on the region, Rings to Answer may be

unavailable.

E

Press y and d to select Communication and

press OK.

F

Select Rings to Answer and press OK.

G

Press u or d to select the number of rings and

press OK.

c

Important:

Select more rings than needed for the answering

machine to pick up. If it is set to pick up on the fourth

ring, set the product to pick up on the fifth ring or

later. Otherwise the answering machine cannot

receive voice calls.

Note:

When you receive a call and the other party is a fax, the

product receives the fax automatically even if the

answering machine picks up the call. If you pick up the

phone, wait until the LCD screen displays a message

saying that a connection has been made before you hang

up. If the other party is a caller, the phone can be used as

normal or a message can be left on the answering

machine.

Printing Reports

Follow the instructions below to print a fax report.

A

Load plain paper in the rear paper feed.

& “Loading Paper” on page 5

B

Press K to enter the fax mode.

C

Press x to display the menus.

Basic Guide

Faxing

12

D

Select the menu shown below. Use u or d to

select a menu, and press OK.

Color 2.5-inch display models:

Select Fax Report.

Monochrome 2-line display models:

Select Fax Settings > Print Report.

E

Select the item you want to print.

Note:

Only Fax Log can be viewed on the screen.

F

Press one of the x buttons to print the report you

selected.

Note:

For more information on other fax functions and the fax

mode menu list, see the PDF User’s Guide.

Replacing Ink

Cartridges

Safety instructions

❏ Keep ink cartridges out of the reach of children.

❏ Be careful when you handle used ink cartridges, as

there may be some ink around the ink supply port.

If ink gets on your skin, wash the area thoroughly

with soap and water.

If ink gets into your eyes, flush them immediately

with water. If discomfort or vision problems

continue after a thorough flushing, see a doctor

immediately.

If ink gets into your mouth, spit it out immediately

and see a doctor right away.

Precautions

❏ Epson recommends the use of genuine Epson ink

cartridges. Epson cannot guarantee the quality or

reliability of non-genuine ink. The use of

non-genuine ink may cause damage that is not

covered by Epson’s warranties, and under certain

circumstances, may cause erratic product behavior.

Information about non-genuine ink levels may not

be displayed.

❏ You cannot use the cartridge that came with your

product for the replacement.

❏ To maintain optimum print head performance,

some ink is consumed from all cartridges not only

during printing but also during maintenance

operations such as ink cartridge replacement and

print head cleaning.

❏ If you need to remove an ink cartridge temporarily,

be sure to protect the ink supply area from dirt and

dust. Store the ink cartridge in the same

environment as the product. When storing the

cartridge, be sure that its label identifying the color

of the ink cartridge is facing upward. Do not store

ink cartridges upside down.

❏ For maximum ink efficiency, only remove an ink

cartridge when you are ready to replace it. Ink

cartridges with low ink status may not be used when

reinserted.

❏ Do not open the ink cartridge package until you are

ready to install it in the product. The cartridge is

vacuum packed to maintain its reliability. If you

leave a cartridge unpacked for a long time before

using it, normal printing may not be possible.

❏ Install all ink cartridges; otherwise, you cannot

print.

English

Basic Guide

Replacing Ink Cartridges

13

Replacing an Ink

Cartridge

A

When prompted to replace an ink cartridge,

open the scanner unit and press OK. The ink

cartridge holder moves to the ink cartridge

replacement position.

When you replace an ink cartridge before it is

expended, follow the instruction below.

Press x and select Maintenance > Ink

Cartridge Replacement.

c

Important:

❏ Do not lift up the scanner unit when the

document cover is open.

❏ Do not move the ink cartridge holder by hand;

otherwise, you may damage the product.

B

Pinch and remove the ink cartridge.

Note:

Removed ink cartridges may have ink around the ink

supply port, so be careful not to get any ink on the

surrounding area when removing the cartridges.

C

Gently shake new replacement cartridges four or

five times and then unpack.

Basic Guide

Replacing Ink Cartridges

14

c

Important:

❏ Be careful not to break the hooks on the side of

the ink cartridge when you remove it from the

package.

❏ Do not touch the green IC chip or the small

window on the side of the cartridge. Doing so

may prevent normal operation and printing.

D

Remove only the yellow tape.

c

Important:

❏ You must remove the yellow tape from the

cartridge before installing it; otherwise, print

quality may decline or you may not be able to

print.

❏ If you have installed an ink cartridge without

removing the yellow tape, take the cartridge

out of the product, remove the yellow tape, and

then reinstall it.

❏ Do not remove the transparent seal from the

bottom of the cartridge; otherwise, the

cartridge may become unusable.

❏ Do not remove or tear the label on the

cartridge; otherwise, ink will leak.

E

Insert the cartridge and press it until it clicks.

Make sure the top surface of the ink cartridges

align.

F

Close the scanner unit slowly and press OK. Ink

charging starts.

Note:

❏ The P light continues to flash while the product is

charging ink. Do not turn off the product during ink

charging. If the ink charging is incomplete, you may

not be able to print.

❏ If you had to replace an ink cartridge during

copying, to ensure copy quality after ink charging is

finished, cancel the job that is copying and start

again from placing the originals.

Ink cartridge replacement is complete. The product will

return to its previous status.

English

Basic Guide

Replacing Ink Cartridges

15

Basic Troubleshooting

Error Messages

This section describes the meaning of messages displayed on the LCD screen.

Color 2.5-inch display models

Error Messages Solutions

Paper jam

& “Paper Jams” on page 18

Printer error. Turn power off and then on again. For details,

see your documentation.

Turn the product off and then back on. Make sure that no paper is

still in the product. If the error message still appears, contact Epson

support.

Communication error. Make sure the computer is

connected, then try again.

Make sure the computer is connected correctly. If the error

messages still appears, make sure that scanning software is

installed on your computer and that the software settings are

correct.

A printer’s ink pad is nearing the end of its service life.

Please contact Epson Support.

Press x button to resume printing. The message will be displayed

until the ink pad is replaced. Contact Epson support to replace ink

pads before the end of their service life. When the ink pads are

saturated, the product stops and Epson support is required to

continue printing.

A printer’s ink pad is at the end of its service life. Please

contact Epson Support.

Contact Epson support to replace ink pads.

Cannot recognize USB device. Make sure USB device has been inserted correctly.

Cannot recognize the device. Make sure the connected

device is capable of storage.

Make sure the storage disk has been inserted correctly.

No dial tone detected. Try Check Fax Connection. Make sure the phone cable is connected correctly and the phone

line works.

& “Connecting to a Phone Line” on page 9

If you connected the product to a PBX (Private Branch Exchange)

phone line or Terminal Adapter, turn off the Dial Tone

Detection.

& Press K and then x. Then select Fax Settings >

Communication > Dial Tone Detection.

The combination of IP address and subnet mask is invalid.

See your documentation.

Refer the online Network Guide.

Recovery Mode The firmware update has failed. You will need to re-attempt the

firmware update. Ready a USB cable and visit your local Epson

website for further instructions.

Basic Guide

Basic Troubleshooting

16

Monochrome 2-line display models

Error Messages Solutions

Paper jam

Press OK. If the error does not clear, remove the paper by

hand.

Remove the jammed paper.

& “Paper Jams” on page 18

Paper jam in the ADF. Remove the jammed paper.

Communication error. Make sure the cable is connected,

then try again.

Make sure the computer is connected correctly. If the error

messages still appears, make sure that scanning software is

installed on your computer and that the software settings are

correct.

Printer error

Paper jam. Open the scanner unit and remove the paper,

then turn off the printer. See your documentation.

Turn the product off and then back on. Make sure that no paper is

still in the product. If the error message still appears, contact Epson

support.

ADF Error.

Remove any objects or documents inside ADF. Turn power

off. See documentation.

Printer error

See your documentation.

Scanner error

See your documentation.

Turn the product off and then back on. If the error message still

appears, contact Epson support.

A fax error has occurred.

See your documentation.

A printer’s ink pad is nearing the end of its service life.

Please contact Epson Support.

Press OK to resume printing. The message will be displayed until

the ink pad is replaced.

Contact Epson support to replace ink pads before the end of their

service life. When the ink pads are saturated, the product stops and

Epson support is required to continue printing.

A printer’s ink pad is at the end of its service life. Please

contact Epson Support.

Contact Epson support to replace the ink pad.

No dial tone.

Fax job incomplete.

Make sure the phone cable is connected correctly and the phone

line works.

& “Connecting to a Phone Line” on page 9

If you connected the product to a PBX (Private Branch Exchange)

phone line or Terminal Adapter, turn off the Dial Tone

Detection.

& Press K and then x. Then select Fax Settings >

Communication > Dial Tone Detection.

Recovery Mode The firmware update has failed. You will need to re-attempt the

firmware update. Ready a USB cable and visit your local Epson

website for further instructions.

English

Basic Guide

Basic Troubleshooting

17

Paper Jams

!

Caution:

Never touch the buttons on the control panel while

your hand is inside the product.

Note:

❏ Cancel the print job if prompted by a message from

the LCD screen or the printer driver.

❏ After you have removed the jammed paper, press the

button indicated in the LCD screen.

Removing jammed paper from

inside the product

A

Open the scanner unit.

c

Important:

Do not lift up the scanner unit when the document

cover is open.

B

Remove all of the paper inside, including any

torn pieces.

C

Close the scanner unit slowly.

Removing jammed paper from

the Automatic Document Feeder

(ADF)

Note:

The availability of this feature varies by product.

A

Remove the stack of paper from the ADF input

tray.

B

Open the ADF cover.

c

Important:

Make sure you open the ADF cover before removing

jammed paper. If you do not open the cover, the

product may be damaged.

Basic Guide

Basic Troubleshooting

18

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