Lexmark Optra S 1620 Tech Note

Marque: Lexmark

Modèle: Optra S 1620

Taper: Tech Note

March 2004

Your Lexmark

Printer Driver

Tech

Note

Using your printer driver:

creating custom forms

The ability to associate a friendly name with a

group of frequently used, personalized

document settings can be a welcome

timesaver in your printing environment. The

Custom forms feature allows administrators

to save a uniquely-named collection of

document settings that may include:

• paper size.

• paper type.

• watermark selections.

• overlay selections.

• position and placement of watermark

items on the printed page.

• position and placement of overlay

items.

This feature lets you configure your custom

form once and then make it available for

selection, editing, or deletion with the press of

a button. This way, you don't have to manually

select your desired settings every time you

want to use them.

For example, if you print a daily report that

requires a particular paper size, an overlay,

and a watermark, you can make the

appropriate paper size, overlay, and

watermark selections (if supported by your

printer driver's datastream; this will be

covered in a subsequent section) and

associate those settings with a name such as

My_Report. When you select My_Report

from the Paper size drop-down list on the

Paper tab, the configuration you set up is

used when the document prints.

Let's take a look at the individual steps you

need to take in order to configure, save, and

select a custom form for printing. These

methods differ slightly between the PostScript

emulation and PCL emulation driver

datastreams, so they will be listed separately.

Creating a custom form

using the PCL emulation

driver

In Windows 2000, Windows XP, and Windows

Server 2003, you must be an administrator to

access this feature. To access this feature,

you must open the Printers folder to begin:

1 Open the Printers folder by clicking

Start

àà

à Settings à

àà

à Printers.

2 Right-click the printer object, and select

Properties.

3 Click the Forms tab. (See Figure 1.)

4 Click the New… button from the Custom

forms options to display the New Custom

Form dialog box. (See Figure 2 on the

next page.)

5 Enter a name for the new form in the

Custom form name field.

Figure 1

Lexmark Tech Notes, March 2004, Page 2

Your Lexmark

Printer Driver

6 Select the desired Paper size and Paper

type from the drop-down lists.

7 Select the Overlay or Watermark options

as needed from the drop-down lists.

8 Choose where to apply the selections

using the option buttons. (See Figure 3.)

9 Click OK to save the new custom form.

This form will now be available to

administrators for editing or removal from the

Existing custom forms drop-down list (see

figure 3). A handy textual summary of the

options selected for your uniquely-named

custom form appears below the Existing

forms list. Users can print on the custom form

by selecting it from the Paper size drop-down

list on the Paper tab.

In the illustrated example, the custom form

named My_Report prints on Letter-sized,

colored paper. A personally created logo

overlay appears on the front of the page over

other images or text contained in the

document. A watermark named "confidential

watermark" that reads CONFIDENTIAL also

appears on the front side of the page, but it

will be printed underneath other images or

text in the document.

Creating a custom form

using the PostScript emula-

tion driver

Creating a custom form using the PostScript

emulation driver involves a slightly different

set of steps since the PostScript emulation

driver does not include a Forms tab. Also,

some options that you can automatically

associate with your custom form using the

PCL emulation driver (such as watermark

and overlay selections) are not available for

custom form association in the PostScript

emulation driver. They can still be selected for

use with your custom form, but must be

manually selected from the Overlays and

Watermarks dialog boxes before you send

your document to the printer. These dialog

boxes appear on the Other Options tab. The

Other Options tab is located on the Printing

Preferences dialog box. See the Online Help

for your printer driver for more information

about creating watermarks and overlays.

To begin, you must access the Printers folder,

then open the Server Properties sheet for

your printer in order to create and associate a

name with a custom form:

1 Open the Printers folder by clicking

Start

àà

à Settings à

àà

à Printers.

2 Select File.

3 Select Server Properties. (See Figure 4

on the next page.)

4 Click Create a New Form. This enables

the Form Description for: text box and

Figure 2

Figure 3

Lexmark Tech Notes, March 2004, Page 3

Your Lexmark

Printer Driver

the available options in the

Measurements group.

5 Choose English or Metric for the

measurement units.

6 Specify the physical width and height of

the form.

7 Specify the left, right, top, and bottom

printer area margins.

8 Type a name for the new form in the

Form Description for: text box. (See

Figure 5.)

9 Click Save Form. This places the name

of your new form in the Forms on: list.

(See Figure 6.)

10 Click Close.

This form will now be available to

administrators for editing or removal from the

Forms on: list on the Print Server Properties

dialog box. Users can print on the custom

form by selecting it from the Paper size drop-

down list on the Paper tab.

Figure 4

Figure 5

Figure 6

Lexmark Optra S 1620 Tech Note

Marque: Lexmark

Modèle: Optra S 1620

Taper: Tech Note

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